Google Workspace TCO: pricing, savings and business benefits.

Pricing and licences

Google Workspace pricing is primarily based on the number of employees in your organization using the software. Workspace licences come in four different tiers. The Business Starter licence includes all Workspace tools and apps and prices at €5 per month per user. Business Standard (€10) and Business Plus (€15) include additional storage and video conferencing options. A Workspace Enterprise licence typically costs around €20 per user per month and includes additional security features, unlimited storage and enhanced support. As a preferred Google Partner, our Tryve team can negotiate a personalized quote for your business.

Find out how Tryve helps you to make a smooth switch to Google Workspace with our free change management kit.

Business Benefits

Google Workspace is the answer to an increasingly complex and demanding corporate computing environment. It allows your teams to focus on their work, enabling hybrid collaboration across locations and time zones. Workspace’s cloud-native platform provides efficiency, control and insight, at a lower TCO than competitors.

Key features of Google Workspace:

• Comprehensive toolset
  Gmail, Docs, Sheets and more
• Secure and future-proof
  Security reports, auditing tools and remote management
• Always available
  Live collaboration and always-on access to data and documents from anywhere

Getting more done

Google Workspace increases efficiency on different levels. The cloud-based platform allows employees to collaborate, independent of their location or devices. At the same time, built-in security, updates and auditing capabilities help IT teams to take control. This way, you can focus on rolling out innovations that help move your business strategy forward and accelerate your digital transformation plans.

Dedicated devices empower employees to focus on productivity, leading to additional cost savings. Google’s Chromebook laptop is a prime example. They run on Chrome OS and are both web-based and fully integrated with Workspace, providing additional apps and powerful extensions to the Workspace stack. Remote device management and automated updates slash your IT overhead even further.

Reducing risks

Workspace comes with built-in security features, automated updates and remote management for IT admins. This helps organizations to improve their security at a reduced cost, improving productivity of both IT teams and other end users. This makes unpredictable spending on legacy on-premise IT infrastructure a thing of the past. Risks of crashes and other downtime due to updates and patching are also reduced, and audits can be carried out more frequently and on a semi-automated basis.

At the same time, Workspace’s security features mitigate the risk of data breaches compared to legacy IT infrastructure. Data streams can be mapped more easily, making it easier to monitor and safeguard sensitive company information. According to research by Forrester, Workspace improves email and collaboration tool security by an average of 95%.

Bottom-line savings

Switching to Workspace significantly reduces capital and operating expenditure. Organizations typically save on hardware costs and licence fees across a wide range of products, including video chat software, data storage and security tools. Google’s per-user pricing model shifts these costs away from large CapEx investments to predictable and manageable monthly OpEx fees. Forrester research shows a typical total cost of ownership reduction in mid-sized to large enterprises ranging from 80 to 90% compared to legacy IT.

Savings examples

• On-premise servers
• Content management and data storage platforms
• Security tools
• Collaboration software